Collection of Information Colac Otway Shire Council is committed to protecting your privacy. The personal information requested on this form is being collected for the purpose of administering the Freedom of Information Act 1982. The personal information may also be disclosed to professional Freedom of Information consultants for the purpose of assisting Council to undertake required actions. It will not be disclosed to any other external party without your consent, unless required or authorised by law. If the personal information is not collected, your application will not be processed. If you wish to alter any of the personal information you have supplied to Colac Otway Shire, please contact Council via telephone on 03 5232 9400 or email freedomofinformation@colacotway.vic.gov.au. Council’s Privacy Policy is available from our website: Council Policies and all Council Customer Service Centres. Are you making the request on someone’s behalf or as a representative? ie: you are someone’s lawyer or advocate Yes No Fees Apply Application Fee: $33.60**Additional Costs:$24.50 per hour or part thereof for search time.$0.20 for each A4 black and white photocopy page (other charges apply for coloured pages/larger print sizes).$16.33 per quarter hour or part thereof for supervised inspection of documents. Details of the person you are acting for or represent First name Last name Organisation Your relationship Your Details First name Last name Contact Details Company/Organisation (if applicable) Email Best phone number to contact you on Residential and Postal Address Are you requesting the application be waived or reduced due to hardship?? No, I want the agency to contact me and let me know how to pay the application fee. Yes, I have attached evidence of hardship, for example a copy of a Centrelink card. Attachment Upload Upload requirementsOne file only.20 MB limit.Allowed types: jpg, png, pdf, doc, docx. Request Details Identify or describe the documents you want. You need to provide enough information to identify and locate the documents. You should try to be specific about the documents you want and include as much information as possible. Contact Council and ask for help if you are unsure.Try to include information like:What is the name of the document?What do the documents relate to (for example, a complaint you made, an interaction you had with Council, or a decision that Council made about a project or issue)?When were the documents created (for example, is there a specific day or date range)?Do you know where the documents might be located (for example, in a particular email account, with a specific person, or held by a business or work unit)?What format are the documents in, or what types of documents are you requesting (for example, an email, report, CCTV footage)? How would you prefer to receive any documents that are located?? Send a digital copy of the documents to the email address I have listed. Send a hard copy of the documents to the postal address I have listed. I want to inspect the documents at the Council office. I wish to access the document(s) in another form – if so, please specify: Enter other… Can information or documents be excluded if it isn’t needed? Duplicate documents can be excluded Draft documents can be excluded Commercial information about third parties can be excluded I do not want to exclude any documents Do you want to access the personal information of other people? Yes (including names and contact details) No (I understand that it will be redacted from documents) Yes, but only for certain people listed here: Enter other… Do you consent to Council identifying you as the person requesting their information? Yes No Can the documents be edited to remove exempt and irrelevant information?? I agree to receiving edited documents. I do not agree to receiving edited documents. Is there any additional information you can provide? Providing background or contextual information might assist the agency in processing your request. This could include your reasons for requesting the documents and what you intend to do with them. Providing additional information may assist the agency to identify and locate documents relevant to your request. Important Information Applications must include the following:be in writing.clearly describe the document(s) you are requesting access to and provide as much detail to allow the agency to reasonably identify the information you are requesting.include the $32.70 application fee.be made to the agency that holds the documents you are seeking.This application must be accompanied by a $32.70 application fee (effective 1 July 2024) in accordance with section 17(2A) of the Freedom of Information Act 1982 (Vic).Processing your request cannot begin if any of the required information above and/or payment is not supplied. If you are unsure about what to include with the request, contact the FOI Officer at Council.Additional Costs$24.50 per hour or part thereof for search time$0.20 for each A4 black and white photocopy page (other charges apply for coloured pages/larger print sizes)$16.33 per quarter hour or part thereof for supervised inspection of documentsFee Reduction or WaiverFees may be reduced or waived if you are experiencing hardship. You must provide evidence of hardship.Lodging your Freedom of Information request:To lodge an FOI request, email your completed form to freedomofinformation@colacotway.vic.gov.au or physically deliver to 2-6 Rae Street COLAC or mail to PO Box 283 COLAC VIC 3250 and make payment of the application fee by credit card payment form, by cheque or in cash over the counter. Please refrain from sending cash via mail.Further information can be obtained by contacting Council’s FOI Officer on 03 5232 9400. Acknowledgement I understand (please read and tick to show you have read and understood the information) I have read and understood the Freedom of Information Act 1982 – Information Sheet Read Freedom of Information Information Sheet 2024-25 I understand and acknowledge that further charges may be made in respect to this request in accordance with Section 22 of the Freedom of Information Act 1982 (Vic) and that I will be supplied with a statement of charges Read Freedom of Information Act 1982 Proceed to Payment Leave this field blank
Like us on Facebook 
Like us on Instagram